Edit, move, and duplicate events
Change event details, adjust times in Grid view, or remove one occurrence without changing the rest.
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Before you begin
- Use your own schedule or a privately shared schedule where you have edit access.
Edit event details
Learn which events stay read-only and how calendar sync works
Select the event in Grid or List view to open its editor.
Change its title, days, times, description, icon, colors, or all-day setting.
Change the selected days and times here, then save your changes. Select Save changes, or choose the scope beside the save button for linked days. The schedule shows the updated event. If the title is empty, the event is named Untitled event.
Move an event
In Grid view, drag the event to another time or visible day. Its duration stays the same and the time snaps to 15-minute intervals. On a touch screen, press and hold briefly before dragging.
With a keyboard, focus the event and use the arrow keys to move it. Undo and Redo in the header can reverse or restore a recent change.
Change an event’s duration
Drag the bottom resize handle in a vertical grid, or the right handle in a horizontal grid. The shortest duration is 15 minutes. With the event focused, use Ctrl/⌘ + Up or Down to resize it.
Duplicate an event
Save any edits to the original first. Unsaved editor changes are not included in the copy.
Open the event and select Duplicate. The copy keeps its days, times, details, colors, and all-day setting, with “(copy)” added to the title.
Open the copy to change its days or times as needed.
Change one day of a linked event
An event assigned to several days is linked. Editing or resizing it normally changes every assigned day. Check the scope beside the save button before saving:
- Save this day only separates the selected occurrence so you can change it without changing the other days. It remains part of the same series.
- Save entire series, when offered, changes the details of every event in that series, including separated occurrences. Each event keeps its assigned days.
Delete an event or selected day
Open the event and select Delete. For linked days, choose Delete this day only in the scope menu to remove just the selected occurrence; deleting all linked days removes every day assigned to that event. Delete entire series, when offered, also removes separated events in that series. Check the scope beside the delete button before selecting it.
With a keyboard, focus an event and press Delete or Backspace to remove that occurrence. An overnight event is one occurrence: deleting either segment removes the event from its starting day.
Remove several events at once
Choose Select in the desktop toolbar, or More tools → Select items. On mobile web and Android, open Schedule tools → Select items.
Select the event occurrences you want to remove. The selection strip’s Select menu also offers Select all, Select day, and Clear selection.
Check your selection, then choose Remove. Selection mode closes. To exit without removing anything, use Close (Cancel) or Escape instead.
- Select all and Select day cover displayed starting days: the current day in Daily view, or configured visible days in Weekly view. Overnight events count once. Linked occurrences on other days and read-only synced calendar events are kept.
- In your own schedule, you can also select shown tasks in the grid’s all-day area or private Tasks panel. Selected tasks move to Archived; events are deleted. List view shows events only, but the Tasks panel remains available.
- In your own schedule, header Undo restores removed events and tasks together; Redo removes them again. The removal notice also offers Undo while available.
- Collaborators with edit access can select events, not private tasks; viewers cannot select. In shared schedules, Undo covers only unsaved edits: saving clears that history, and there is no Redo.
Other ways to add an event
In Grid view, select an empty time slot to open a new event, or drag across empty slots to choose its duration. On desktop, press N to open a new event with the keyboard.
Use Add (+) → Event to add an event from the toolbar. The + in the header creates a new schedule, not an event.
Keyboard shortcuts
In your own schedule on desktop, press ? for the full shortcut reference. N creates an event, G switches Grid / List, and Ctrl/⌘ + P opens Print. You can turn off single-letter shortcuts in that reference or Settings → General.
Ctrl/⌘ + Z undoes a schedule change; Ctrl/⌘ + Shift + Z or Ctrl + Y redoes it. Text fields keep their own Undo, and task changes normally have task-specific undo controls. Removing a mixed selection is the exception: schedule Undo restores its events and tasks together.
Shortcuts do not run while you type or use a menu or dialog. In selection mode, Delete or Backspace removes only the selected set; Escape exits without removing it. Selected tasks are archived, not permanently deleted.