What viewers can do on shared schedules
Understand public-page controls, editable copies, branding, and how public viewing differs from private collaboration.
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Public-page visitor actions
This guide covers public links, not private invitations. Anyone with an active public link can view the schedule without an account; it is not password protected. Visitors cannot change the owner’s original. On narrow screens, open More actions for output and sharing controls.
Public pages, embeds, and public-page exports exclude private tasks, task notes, and the owner’s Notes scratchpad. Event descriptions are shared, including available descriptions from automatic calendar sync. Future synced events and updates can become public through the same link.
| Action | Result |
|---|---|
| Open an event | Read its details without editing the event. |
| Navigate days on mobile | Move between visible days when the schedule is shown one day at a time. |
| Export or Print | Download PNG, PDF, or editable JSON, or open the print dialog. This does not grant permission to edit the original. |
| Share | Share the public link through the website’s social destinations or the Android app’s device sharing options. |
| Make your own | Choose Copy this schedule to use this week as a starting point, or Start from scratch for an empty schedule. The published original stays unchanged. |
| Edit (owner only) | Open your original schedule directly in the builder. Visitors do not see Edit. |
Before making your own schedule
| Your situation | Result |
|---|---|
| Pro visitor with existing schedules | Either choice adds a separate schedule, subject to your schedule allowance. |
| Other visitors | Either choice replaces your current builder schedule. If it contains existing work, confirm Replace schedule separately. An empty default schedule needs no replacement confirmation. |
| Signed-in owner | Your original schedule opens in the builder; no visitor copy is made. |
Keep your current schedule with a JSON backup
If your account schedules cannot load, keep the dialog open and retry before choosing. Custom uploaded backgrounds are not carried into visitor copies.
Owner branding and hidden actions
As a Pro owner, open Share → Public link → Customize branding for a published schedule, or Edit branding if you already configured it. Set the logo, brand name, destination link, and accent color, then select Save branding. These are account-wide settings, not branding for just one schedule.
| Surface | What applies |
|---|---|
| Public-page PNG/PDF and print with Frame on | Use the owner’s configured branding, not the visitor’s. |
| Unframed output and embeds | Do not include custom branding. |
| Public-page watermarks | Follow the visitor’s own plan. A Pro owner does not give every public visitor watermark-free output. |
Select Hide editor actions from visitors in branding settings to hide Make your own, then save. The owner’s own Edit action remains available. This hides controls, not access: it does not password-protect the link or prevent exports, printing, screenshots, or forwarding.
Website and WordPress embeds
Embeds display the schedule and read-only event details, not the public page’s export, print, social-share, Edit, or Make your own controls. The owner’s custom branding does not apply; a ScheduleBuilder watermark and link appear beneath the schedule.