Import a week from your calendar

Connect the calendar

1. In your own schedule, choose Calendar, or Schedule tools → Calendar import & sync on mobile. On Android, choose Calendar import & sync → Connect online calendar. On a short desktop, look under More. Calendar import is not available on an invited shared schedule.

2. Choose Google Calendar, Microsoft Outlook, or Apple Calendar, then leave Import once selected for a one-time copy.

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3. Choose Continue and authorize read-only access with Google or Microsoft. For Apple, enter your Apple Account email and an App-specific password from Apple Account security settings before continuing—never your regular Apple Account password.

For ongoing updates, Keep in sync is available to schedule owners with Pro, an eligible active trial, or administrator access. Choosing that mode does not start sync; you must enable it explicitly. Manage existing connections through … → Sync settings on the schedule entry (schedule-title dropdown on Android).

Set up ongoing calendar updates instead (Pro)

Stop public access by unpublishing a schedule

For Google calendars already synced to Android, use Calendar → Google Calendar instead, or Schedule tools → Calendar import & sync → Google Calendar. Allow calendar access when prompted. This reads a device snapshot, does not write to the calendar, and does not set up background sync.

Choose a calendar and preview one week

1. Choose Calendar to import and Week to import. Each import reads one calendar and one selected week.

2. Select Preview calendar. In Review import, check dates, event times, all-day events, and visible days before deciding whether to import.

What the snapshot includes and its limits

• One-time copy: later edits in either app do not update the other. Repeating events become occurrences in the selected week, not future-week sync.
• Events only: calendar task lists and reminder setup are not imported.
• 250 resulting events: timed events spanning midnight become daily parts and may count more than once. Long descriptions can also make a week too large; choose a smaller calendar or week.
• Descriptions: up to 4,000 characters per event. Outlook supplies a description preview, not the full text.
• Time zone: timed events use this device’s local zone. Check times if it differs from the source calendar’s zone; all-day events keep their calendar dates.

Confirm the selected week

• Guests and Free accounts: replace the current schedule.
• Signed-in Pro with existing cloud schedules: add a separate schedule, up to the account’s current 100-schedule limit.
• Account with no cloud schedules: replace the initial workspace.

1. Choose Add to account, Replace in account, or Replace on this device, as shown in Review import, and wait for the import to finish.

2. After it succeeds, select the imported schedule in your collection. You can edit its events independently; the source calendar remains unchanged.

Cancel the preview

Choose Cancel in provider setup, calendar selection, or Review import to close without adding or replacing a schedule. Your source calendar is unchanged. Reopen Calendar to choose another calendar. After a populated online preview, reconnect to request another week.

The calendar or week will not load

No readable calendars: check that you authorized the account containing the calendar. Choose Change to connect another account, then select a readable calendar.

Empty week: choose another week or calendar and preview again while the temporary connection is valid. A populated preview opens Review import.

Expired connection or failed read: connect the provider again, then choose the calendar and week. Retrying an expired connection cannot load a new preview.

Too many events: choose a smaller calendar or week. More than 250 resulting schedule events cannot be imported.

Provider unavailable: export an iCalendar file from the calendar service and choose Import, then From a file if options appear, for a one-time snapshot instead.